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Request Letter for Change in Agreement

Request Letter for Change in Agreement: Tips and Sample

Contracts and agreements are essential in any business transaction, whether you are dealing with suppliers, clients, or partners. However, sometimes circumstances change, and you may need to request a modification to the original terms and conditions to adapt to the new situation. In this article, we will discuss the best practices for writing a request letter for change in agreement and provide you with a sample to guide you.

Tips for Writing a Request Letter for Change in Agreement

1. Be Clear and Concise

When writing a request letter for change in agreement, your first goal should be to communicate your request in a clear and concise manner. Use simple language and avoid technical jargon that may confuse the reader. Make sure to state the purpose of your letter upfront, and explain why you need to modify the agreement.

2. Provide Supporting Documents

To strengthen your request, you may need to provide supporting documents that justify the need for the change. For example, if you are requesting a lower price from a supplier, you can attach a copy of a competitor`s quote or comparative pricing analysis to support your request.

3. Be Professional and Polite

Your request letter should reflect professionalism and politeness. Avoid using a confrontational tone or making demands that may offend the other party. Instead, present your request as a suggestion, and be open to negotiation and compromise.

4. Follow the Appropriate Channel

Make sure to send your request letter to the appropriate person or department, as stated in the original agreement. If you are unsure of the correct contact person, you may need to do some research or ask for assistance from your network or legal counsel.

5. Keep a Copy of the Letter

Always keep a copy of the request letter for your records, and make sure to reference it in any further communication related to the modification.

Sample Request Letter for Change in Agreement

[Your Name]

[Your Company]

[Your Address]

[City, State ZIP Code]

[Date]

[Recipient Name]

[Recipient Company]

[Recipient Address]

[City, State ZIP Code]

Dear [Recipient Name],

I am writing to request a modification to the agreement we signed on [Date]. As you may be aware, the market conditions in our industry have changed significantly since the agreement was signed, and we believe that the current terms and conditions no longer reflect the current realities of our business.

Specifically, we would like to request a [insert specific change you want to make] in the agreement. This modification will allow us to [insert reason why this change is necessary]. We are confident that this change will benefit both of our companies and strengthen our partnership.

To support our request, we have attached [insert supporting documents, if applicable]. We understand that this change may require some adjustments on your end, and we are open to discussing any concerns or suggestions you may have.

Thank you for your attention to this matter, and we look forward to hearing from you soon.

Sincerely,

[Your Name]